Scheduling a Meeting
in the Discovery Learning Center

Steps:

1) ATTENTION: A new, self-service A/V system has been installed for laptop projection. See New Projection System Guide for instructions on using this system.

2) Review the Reservation Policy (Last updated May 6, 2009) and confirm your reservation meets the policy.

3) Check the availability of the facility on the DLC Calendar.

4) If it is available, complete this reservation form.

5) Read DLC Tips for helpful advice on using the DLC Collaboratory

Once your information has been reviewed for completeness, the reservation will be confirmed and you will be notified via email.

Reservation Contact:

Reservation contact's e-mail address:

 
Reservation contact's phone number:

Click on the calendar to the left to select
the date your event will begin.

Conference start date:  11/23/2009
Start time: :  

Conference end date:
End time: :  

Reserving the following rooms:
(Plese check all that apply)

Conference/Program Name:
Expected Number of Attendees
Name(s) of Person(s) Running the Conference (if not you): (optional)

The Collaboratory uses the BuffCard reader for access to the conference room. Please provide the names and last 7 digits of the BuffCard of up to two people who will have access to and be responsible for the conference room.

Name of primary contact
Last 7 digits of BuffCard
Name of secondary contact
Last 7 digits of BuffCard

If this is your first event in the Bechtel Collaboratory or if new people need to be trained on the audio-visual equipment in the Collaboratory, you need to schedule a 15 minute training session at least two working days prior to the event. Please read DLC Meeting Tips and bring a copy to your training. Ideally, also bring your source material and laptop with you to the training.

People to be trained:
Dates and times available for training:

Security
The main DLC doors are open from 7:30AM - 6:00PM Monday through Friday. You are responsible for making sure the Collaboratory is locked at the end of your meeting.

Collaboratory Set-Up
You are responsible for setting up the tables and chairs with wheels that are in the room in the configuration desired. There are also 50 stacking chairs for large meetings. The room must be returned to the classroom-style set up after the conference.

You are responsible for returning the room to its initial configuration, and making sure all trash is put into receptacles. You will be contacted for any clean up that remains after the meeting.

If you are using the Murray Reading Room, please make sure to clean up at the end of your meeting.

The Collaboratory has wireless internet access. If network access is needed for guests (i.e., non-CU attendees) you can set this up at www.colorado.edu/its/wireless/guest/.

Equipment to be used in the Collaboratory (check all that apply):
(You will need to provide a laptop.)

If you will be using more than a laptop, you need to schedule a 15-minute training session at least two working days prior to the event. Please read A/V Training Tips and bring a copy to your training. Also, bring your source material and laptop with you to the training.


If you are using the lobby, will you be showing anything on the lobby video wall? Check all that apply:
If you need to test the lobby video wall, source material must be available two working days before the meeting.